At some point, you as a student will be asked to make and then present a PowerPoint presentation. You have probably already made a PowerPoint at least once. The program has been part of the Microsoft Office suite for a while, and despite becoming a cliché and facing challenges from rivals like Keynote and Prezi, it’s still around and it’s still a favorite among the people assigning presentations.
So your slides are ready to show, and you know your material. Wouldn’t it be nice if you could have a short video included in your PowerPoint, without having to stop the presentation, minimize the program, cue up YouTube, play the video, and then reload the slides and try to get back to where you were without clicking through everything previous? Wouldn’t it be great if you could embed a video?
Lots of other people agree. That’s why you can embed a YouTube video clip in a PowerPoint presentation. Here’s how to do so in MS PowerPoint 2010, which is installed on the computers in the library. These instructions are for the PC computers, but the Mac computers should be similar – they also have the Office programs installed.
Find your video on YouTube.
Underneath the video frame, there are three options – Add to, Share, and More. Click on Share. Three more options are Share, Embed, and Email. Click on Embed. Highlight and copy the long string of code in the text box.
Here’s what the embed code from a video posted by Be HT, “#BlackLivesMatter Part 1: Huston-Tillotson University in Austin, Texas”, looks like:
Your embed code should look like that. Hang on to it.
Load your PowerPoint presentation and make a new slide for the video. (You can move this slide around in your slide deck – the order your slides are in – later.) Up at the top of the screen, there are several options – File, in orange; Home; Insert; Design; Transitions; Animations; Slide Show; Review; and View. Click on Insert.
Far to the right on this new menu, there’s a box labeled “Media”. It contains a speaker, “Audio”, and a tape reel, “Video”. Click on the little arrow under Video. A new menu will give you three options. The one in the middle is “Video from Web Site”. Choose that one.
You get a new dialogue box that says “To insert a link to a video you’ve uploaded…” (It doesn’t matter if you weren’t the one to upload this video you found on YouTube earlier. This will still work.)
The area of the box you can type in says <Paste embed code here> in grey. Click on this area of the box. Then hit “Control-V” (Command-V, on a Mac) or switch the task bar at the top of the screen back to “Home”, where there’s a button to “Paste” – the big one, with the clipboard.
Click on Insert.
You will get a smallish, black box. Don’t Panic! This is correct. You can only view your embedded video when the slide show is running. (Now you can also resize the black box, if you want the video to be bigger.)
At this point, you have successfully embedded a video in PowerPoint.
To test the video, load the presentation. The task bar – that begins with File, and ends with View, but which might have some more options now – has a tab for Slide Show. Select “Slide Show”, and choose where to start your presentation: “From Beginning” or “From Current Slide”.
Or, hit F5.
When you get to the slide with the video, hit the Play button in the middle of the video frame. Your video is now part of your presentation and will play on demand!